Bard College at Simon's Rock: the Early College
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Accounts Payable and Accounts Receivable Specialist

Bard Academy and Bard College at Simon’s Rock, located in Great Barrington, Massachusetts, seeks an experienced and knowledgeable professional to support the Business Office of the College.

Reporting to the Associate Director of Finance and Administration, the Accounts Payable and Accounts Receivable Specialist performs the following duties:

Accounts Payable

  • Administers the purchase order process
  • Distributes invoices to departments for payment approval
  • Reconciles invoices for payment; reconciles vendor statements with invoices
  • Accurately inputs accounts payable into Banner
  • Reviews accounts payable, forecasts payments, manages accounts payable weekly budget, and prints checks on weekly basis
  • Enters student fees for monthly billing
  • Maintains accounts payable spreadsheets for accurate record-keeping
  • Communicates with internal and external constituents about invoices and payments
  • Distributes checks, maintains accurate documentation, and files items in a timely manner
  • Reconciles the accounting for corporate American Express statements with all department cardholders; prepares documents for Controller
  • Assists with the preparation and distribution of annual 1099s
  • Manages petty cash

Accounts Receivable

  • Accurately inputs student account payments to student accounts in a timely manner
  • Assists with monitoring and reconciling bank activity
  • Prepares and makes deposits for various departments and programs

Financial Coordination

  • Confirms bank deposits and withdrawals online; confirms documentation
  • Approves or denies deposits and withdrawals in ACH Direct & Fraud Services
  • Performs in-person banking transactions as needed
  • Prepares and maintains various logs, documents, and reports
  • Assists with cash flow management
  • Monitors, reconciles, and replenishes campus ATM
  • Assists with updating and maintaining College vehicle records; communicates with insurance broker for purchase and sale of College vehicles

Qualifications

  • Associate’s or Bachelor’s Degree or equivalent in a related field of study
  • Demonstrated experience in accounts payable and receivable
  • Knowledge of general accounting procedures
  • Approachable, collaborative, service-oriented interpersonal manner
  • Distinct record of and commitment to maintaining confidentiality
  • Proven background in attention to detail and exceptional organizational skills
  • Proficiency in written and verbal communication skills
  • Experience in Banner by Ellucian financial applications preferred
  • Ability to communicate effectively and handle situations tactfully and courteously with a diverse audience

All qualified individuals are encouraged to apply. This position is a full-time, salaried, benefits-eligible position. Employment is contingent upon successful completion of a background check. COVID-19 vaccination with booster(s) or approved exemption is required as a condition of employment at Simon’s Rock. Simon’s Rock is an equal opportunity employer, and we encourage applications from candidates of all races, nationalities, sexual orientations, gender identities, abilities, and socioeconomic levels as the values of equity and inclusion are core to our institutional mission. AA/EOE.

To apply: Applicants should send a letter of interest, résumé and contact information for three references to Karen Advokaat, Associate Director of Finance and Administration, with “Accounts Payable and Accounts Receivable Specialist” in the subject line (kadvokaat@simons-rock.edu). Review of applications will begin immediately and will continue until the position is filled. No phone calls, please.