Bard College at Simon's Rock: the Early College
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Executive Assistant – Provost’s Office

Bard College at Simon’s Rock seeks a qualified individual to serve as the Executive Assistant to the Provost’s Office. Reporting to the Vice Provost, the Executive Assistant will oversee the daily operations of the Office.

Description

  • Serve as the primary contact for callers and visitors to the Provost’s office, referring individuals to the appropriate office, if necessary.
  • Management of the Provost/Vice Provost’s calendar. Ensure meetings are properly sequenced and reflect the strategic priorities of the Office. 
  • Provide significant discretion when scheduling access to the Provost/Vice Provost, and maintain strict confidence and discretion at all times.
  • Assist the Provost/Vice Provost with preparing memorandums/communication, including proofreading and editing.
  • Coordinate events hosted by the Provost’s Office.
  • Coordinate office travel arrangements. Ensure travel plans meet the timing and other scheduling needs of the Provost/Vice Provost. Process the Provost/Vice Provost’s travel/business expenses.
  • Coordinate and oversee planning and execution of Commencement activities.
  • Assist with Board of Overseer meetings.
  • Responsible for the successful completion of other tasks that contribute to the overall success of the Provost’s office as assigned (i.e. minutes at Senior Leadership meetings, NEASC visits, committee participation, etc.).

Requirements

  • Bachelor’s degree and five years professional administrative experience preferred.
  • Ability to work independently and handle multiple tasks.
  • Excellent communication and writing skills.
  • Ability to coordinate complex projects.
  • Ability to work cooperatively and professionally with campus departments, faculty, staff, students and external constituents.
  • Working knowledge of Microsoft Office Suite (Word and Excel) Applications and database management systems (Banner preferred).
  • Ability to handle sensitive and confidential information.

Apply

All qualified individuals are encouraged to apply. This is a full-time, 12-month position. Employment is contingent upon successful completion of a background check. Please send a letter of interest and resume to Dr. Susan Lyon, Vice Provost, at slyon@simons-rock.edu with “Administrative Assistant” in the subject line. Review of applications will begin immediately and will continue until the position is filled. No phone calls please. 

About Us

Bard College at Simon’s Rock is the only four-year college in the United States specifically designed to allow highly motivated adolescents to fully realize their intellectual and creative potential by beginning college immediately after the 10th or 11th grade. For over 50 years, Simon’s Rock has occupied a unique space in the educational landscape, practicing the simple yet radical idea that many students are ready for college before the age of 18. We strive to do so in an inclusive environment where diverse perspectives are valued. In 2014, Simon’s Rock opened Bard Academy at Simon's Rock, a two-year high school program for 9th- and 10th-graders on the path to starting college early.

The campus is located on 275 rolling and wooded acres in Great Barrington, Massachusetts, the center of the Berkshires and, according to Smithsonian Magazine, “the best small town in America.” Equidistant between New York and Boston, the Berkshires is a site of great natural beauty and numerous outdoor activities, as well as a cultural destination. 

Bard College at Simon’s Rock and Bard Academy are equal opportunity employers and we encourage applications from those who contribute to our diversity, as the values of equity and inclusion are core to our institutional mission. AA/EOE.