Privacy of your health information is one of our top priorities. Other than as described below in Exceptions to Confidentiality, no one outside of the wellness center staff will have access to your medical information including parents, faculty, student life staff, other students, or school administration without a student's explicit, written permission. To maintain continuity of care, all Wellness Center personnel will have access to your medical record. If you are referred to a medical provider outside of the Wellness Center, medical information regarding the specific referral will be shared with the outside provider. Basic medical information will be shared with insurance companies to facilitate billing. If the student and provider deem it necessary to share medical information with someone outside of the Wellness Center, this includes Counseling Services, a student will be asked to sign an authorization form to release the information. Voice mail and email communications to students will not include personal health information to maintain privacy.
There are some exceptions to confidentiality. In situations in which there is evidence of a threat to oneself or another, the wellness staff is required to take action/disclose information to protect the person at the risk of harm. When there is information about, or strong suspicions of physical or sexual abuse or neglect of a minor, this must be reported to the Department of Social Services. In certain legal situations, including court order, wellness staff may be required to disclose information. In addition, any time a student is admitted to the Emergency Room, the wellness staff will contact the student's parents. This is a policy of Bard Academy and Bard College at Simon's Rock and is in the College Student Handbook .